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Food Coordinator

Submitted by Jane Daniels on Sat, 06/09/2018 - 01:46
General Description: 

Being in charge of food means you will interact with food services on campus to determine the menus for all meals and work with the Conference Co-chairs about food requirements for any special events. Making sure that the cafeteria staff understands how much food hikers eat means supplying contact information to the caterers at Colby College in Maine. If necessary, you will apply for a liquor license. In recent conferences, having a couple of folks to direct people to the food lines means less confusion at meal times.   For infomration on how the job was done in 2007, see the Food report. 


Coordinate all food service throughout the Conference meeting

  • Ability to make decisions
  • Supervise helpers who direct people where to go in the cafeteria.
  • Troubleshoot with food service at Conference
Specific Tasks: 
  • Prior to the Conference
    • Read the Food report
    • Work with food service to decide on menu
    • Interact with Co-chairs about food needed for special events at the conference
    • Obtain a liquor license if needed
  • While running the Conference
    • Troubleshoot problems in the cafeteria such as not enough coffee or desserts
    • Track own hours
  • After the Conference
    • Write a report
  • Meet and work alongside people who share your passion for the outdoors
  • Be part of running a multi-day conference
Coordinates with: 
  • Steering Committee
  • Registar
  • On-site Committee Chair
  • Marketing Committee Chair
Time Line: 
  • Spring of the year prior to the conference - preliminary report for Steering Committee Mtg. with information concerning costs , serving times and ticketing systems
  • Summer of the year prior to the conference - finalize meal plans and costs, special events information etc. for inclusion on the registration form
  • Fall of year prior to conference - information to be finalized for publication in ATN
  • Spring of the year of conference - Work with conference site food service on menus, finalize arrangements
  • April of the year of the conference - Provide information to Publications for inclusion in the on-site program booklet
  • Meeting Week—Oversee operations as necessary, resolve conflicts.
  • September after conference—Final report due.